I’ve had moments where I typed out an email and wished I could take it back or send it later when it’s more appropriate.
If you’ve ever felt the same, learning how to delay sending an email in Outlook 365 can be a lifesaver.
This simple trick lets you schedule your emails to go out at the perfect time, whether you want to double-check your message or make sure it lands in someone’s inbox when they’re most likely to see it.
The procedures necessary to schedule emails in Office 365 are as follows.
The Right Way To Delay Sending An Email In Outlook 365:
Is it possible to pre-schedule emails in Outlook?
Delaying the sending of emails is the solution that Office 365 provides for scheduling those communications.
After you have sent the messages, you may choose to retain them in your Outbox for a predetermined amount of time.
If you plan to respond at 10:00 p.m., you should ignore the emails for the next ten hours.
Click on the Options tab in the message window.
Click the “Delay Delivery” option in the toolbar.
The box above shows an option to cancel the delivery before a particular time.
Check the box labeled “Do not deliver before” and then choose the day and hour at which you can send the email.
After you press the send button, the email will remain in your Outbox until the time you specified.
If you change your mind and decide you want to send the email right away, all you have to do is read the message that is now sitting in your outbox and then return to the window where you may delay the delivery of the email.
You just need to deselect the check box next to “Do not deliver prior,” then close the window and hit the send button once more.
How to Set Up a Recurring Email Sending Time in the Outlook Web App?
1. While you are writing a message, navigate to the Tags section of the Ribbon and click the arrow next to More Choices.
2. Go to the section labeled Delivery choices, check the box that says “Do not deliver before,” and then click the day and time that you want the item to be delivered.
3. Press the Close button.
4. When you have finished creating your email message, you should next pick the Send button.
Modification Of An Outlook Timed Email’s Scheduling:
It is still possible to adjust the time at which an email is scheduled to be sent, even if the circumstances alter.
The next step is to open this message, which is located in the Outbox folder, and continue in the same manner as described earlier.
After that, in the dialog box for Properties, select one of the following options:
- Remove everything from the box if you require it to be delivered right away.
- Do not deliver before.
- If you need to postpone it, choose a new time and/or date for it.
- After that, click the Close button, followed by the Send button.
Considerable Facts That Should Be Taken Into Account
When you are thinking about how to postpone sending an email in Outlook, it is very important to keep in mind that this function will only work if your email client is already open and active.
Therefore, if you require certain emails to be sent while you are away from a PC, make sure to leave it operating and turn off the mechanism that causes it to shut down automatically after a certain amount of time.
The Step-by-Step Guide To Delaying The Sending Of An Email Using The Outlook 365 Web App
A significant number of individuals nowadays use the web-based version of Outlook. However, the function of transmitting anything later cannot be used at this time.
Given the large number of complaints that have already been submitted, it is reasonable to anticipate that Microsoft will find a solution to this problem very soon.
Despite this, there is a workaround that you can try if you need to know how to delay the sending of an email in the online version of Outlook.
Drafts should be saved in different folders, each titled with the date and time that the draft is expected to be submitted. Although this is a manual solution, it assists in making efficient use of both your time and your job.
Make the most of the opportunities offered by Microsoft Outlook on the web or Windows version, and practice effective time management.
The Web-based Version Of Outlook
1. Once you have finished creating your message, go to the bottom of the message and pick the dropdown menu that is located next to the Send button (next to Discard).
2. Pick the option to send it later:
3. Choose the time and date that you would like the email to be sent, and then click the Send button.
The Windows Version Of Outlook
1. When you have finished writing your message, navigate to the Options tab.
2. In the category titled “More Options,” choose the link labeled “Delay Delivery.”
3. In the section titled Delivery Choices, choose a day and time, and then check the box labeled Do not deliver before.
4. The message will stay in the Outbox folder until the delivery time, even after you have clicked the Send button.
The Mac Version Of Outlook
1. Once you have finished creating your message, pick the Down Arrow that is located next to the Send button.
2. Choose the option to Send Later.
3. Make your selection for the day and time that you want the email delivered by using the drop-down menus.
4. Choose the Send option.
Apple Mail
At the moment, Apple Mail does not come equipped with an in-built version of the Send Later capability. Outlook is the application that should be used if users choose to use the Send Later capability.
FAQs
🔄 Can I change the delivery time of a scheduled email?
Yes, you can change the delivery time by going to the Outbox, opening the scheduled email, clicking on Options > Delay Delivery, and adjusting the Do not deliver before time.
📱 Is it possible to delay sending an email in the Outlook mobile app?
Currently, the option to delay email sending is only available in the desktop version of Outlook 365. The mobile app does not support this feature.
🔔 Will Outlook notify me when a delayed email is sent?
Outlook does not send a notification when the delayed email is sent. However, you can check your Sent Items folder to confirm the email has been delivered.
🛠Can I use add-ins to enhance the email scheduling feature in Outlook 365?
Yes, there are various add-ins available that can offer more advanced scheduling features. You can explore these by going to the Home tab and clicking on Get Add-ins.
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Conclusion: How To Delay Sending An Email In Outlook 365?
You can construct a template for an email message that, whenever you compose and send a message, the send delay will be automatically included in the template.
This comes in useful if you frequently make adjustments to an email that you have just sent, or if you have sent an email that you later realized you sent too quickly and wish you could take it back.
You may prevent all of your emails from being sent instantly by assigning a default delay to each one of them.
This provides you with the chance to make adjustments or cancel them provided that it is within the delay that you establish.
